Administrative Officer
Company Name:
Department Of Health And Human Services
United States Citizens Permanent Full Time
Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans.
This position is located in the of Health and Human Services (HHS), Program Support Center (PSC), Real Estate and Logistics Portfolio (REL), Washington, DC.
The Program Support Center (PSC) is the largest multi-function shared service provider to the federal government. Since 1995, PSC has been Managing the Business of Government, and was established to reduce government spending and increase the quality of administrative services. PSC is able to reduce overall costs to the taxpayer and create value that most organizations cannot attain independently by delivering a high level of expertise, performance and efficiency.
PSC offers over 40 business support services on a fee-for-service basis to a broad range of federal agencies ( ). These services are organized into five Portfolios (Procurement Management, Financial Management, Occupational Health, Real Estate & Logistics, and Administrative Operations).
This vacancy is also being announced concurrently with vacancy announcement 1195308 under merit promotion procedures. Please review that announcement to see if you are eligible for consideration under merit promotion procedures. NOTE: Applicants must apply separately for each announcement in order to be considered.
This announcement may be used to fill additional positions.
U.S. Citizenship is required. Background investigation required.
The Administrative Officer performs the following major duties:
Oversees and coordinates all administrative management and support services
Serves as an advisor and assistant to the management staff on administrative policy and procedural matters
Oversees the formulation of the operating budget
Plans and directs comprehensive studies and analyses of the programs
Advises on contracting and negotiation procedures
Advises on human resource management strategy for the serviced organization
You need to meet following requirements to be eligible for Administrative Officer position. You must submit your transcript if you claim eligibility based on education:
For GS-11 Grade Level:
A. Have one year of specialized experience, equivalent to the GS-09 grade level in the Federal service preparing operating budget formulation package, analyzing program resources, planning administrative management activities, advising on human resources matters, and coordinating procurement actions.
OR
B. Have three full years of graduate education leading to a PhD or equivalent degree in any field of study. An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent one academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours will satisfy the one year of full-time study requirement.
OR
C. Have a combination of experience as described in A above and education in excess of 2-years as described in B above. To combine education and experience, determine the total qualifying experience as a percentage of the experience required for the grade level. Then determine the education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify. Please note that only graduate education in excess of the first two years may be used in this calculation.
For GS-12 Grade Level:
Have one year of specialized experience, equivalent to the GS-11 grade level in the Federal service formulating operating budget, analyzing program resources, planning and advising on administrative management activities, advising on and preparing human resources matters, coordinating and preparing procurement actions, preparing travel reports.
For GS-13 Grade Level:
Have one year of specialized experience, equivalent to the GS-12 grade level in the Federal service formulating and presenting budgets, analyzing program resources, planning and advising on administrative management activities, advising on human resources matters, managing personnel actions, administrating procurement and contracting activities, managing procurement of property, interpreting travel regulations, and preparing travel reports.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, .
Conditions of Employment:
1. Security and Background Requirements: If not previously completed, a background security investigation _will be required for all appointees_. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS E-Verify System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
4. All qualification requirements must be met by the closing date of the announcement.
5. Financial disclosure statement may be required.
6. One-year probationary period may be required.
7. Travel, transportation, and relocation expenses will be paid:No
8. Bargaining Unit Position:No
9. Drug Screening Required:No
10. Recruitment incentives may be authorized:No
11. Student loan repayment incentive authorized:Maybe
12. Annual leave for non-federal service authorized:No
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Category rating procedures will be used to rate and rank candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: Best Qualified, Well Qualified or Qualified.
The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher). Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Knowledge of the policies, and objectives of financial oversight and budget formulation.
Knowledge of laws and procedures of travel, procurement, human resources and space management.
Skill in written communication.
To preview the assessment questionnaire, click the following link: View Assessment Questions
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the _ Required Documents _ section below.
The complete application package must be submitted by 11:59 PM (EST) on Monday, September 29, 2014 to receive consideration.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete , log into your USAJOBS account @ and click the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application , log into your USAJOBS account @ and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
To complete a hard copy assessment questionnaire and submit it via fax: _Do not complete the steps below if you have already applied online to the questionnaire for this position._
1) Print the instructions and questionnaire by clicking this link: View Occupational Questionnaire
2) Print the 1203FX form to record your responses to the questionnaire.
3) Fax the completed 1203FX (all 6 pages but do not include a Cover Page for this document) to: . Keep a copy of your fax confirmation in the event verification is needed.
All applicants are _ required _ to submit the following supporting document type(s):
Resume
Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
Cover Letter
DD-214
Other Veterans Document
SF-15
Transcript
Your R sum -You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own r sum , curriculum vitae, or any written form you choose, you must include a detailed description of your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.
Responses to the Assessment Questionnaire
Other Supporting Documents: _(Only submit if applicable to you.)_
College transcripts (if qualifying all or in part based on your education)
Veterans' Preference documentation - If you are a veteran, you must submit a copy of your DD Form 214, Certificate of Release or Discharge from Active Duty (Member Copy- 4) and, if applicable, an Application for 10-Point Veteran Preference and an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces that supports your claim.
APPLICATION MATERIALS MUST BE RECEIVED BY MIDNIGHT (EASTERN TIME) ON Monday, September 29, 2014
For R sum and Application Tips visit: #icc
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at .
Special Hiring Authorities for Veterans -
Special Hiring Authorities for Military Spouses and Family Members -
People With Disabilities (Schedule A) -
Males born after December 31, 1959 must be registered or exempt from Selective Service -
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see #ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.Estimated Salary: $20 to $28 per hour based on qualifications.
Department Of Health And Human Services
United States Citizens Permanent Full Time
Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans.
This position is located in the of Health and Human Services (HHS), Program Support Center (PSC), Real Estate and Logistics Portfolio (REL), Washington, DC.
The Program Support Center (PSC) is the largest multi-function shared service provider to the federal government. Since 1995, PSC has been Managing the Business of Government, and was established to reduce government spending and increase the quality of administrative services. PSC is able to reduce overall costs to the taxpayer and create value that most organizations cannot attain independently by delivering a high level of expertise, performance and efficiency.
PSC offers over 40 business support services on a fee-for-service basis to a broad range of federal agencies ( ). These services are organized into five Portfolios (Procurement Management, Financial Management, Occupational Health, Real Estate & Logistics, and Administrative Operations).
This vacancy is also being announced concurrently with vacancy announcement 1195308 under merit promotion procedures. Please review that announcement to see if you are eligible for consideration under merit promotion procedures. NOTE: Applicants must apply separately for each announcement in order to be considered.
This announcement may be used to fill additional positions.
U.S. Citizenship is required. Background investigation required.
The Administrative Officer performs the following major duties:
Oversees and coordinates all administrative management and support services
Serves as an advisor and assistant to the management staff on administrative policy and procedural matters
Oversees the formulation of the operating budget
Plans and directs comprehensive studies and analyses of the programs
Advises on contracting and negotiation procedures
Advises on human resource management strategy for the serviced organization
You need to meet following requirements to be eligible for Administrative Officer position. You must submit your transcript if you claim eligibility based on education:
For GS-11 Grade Level:
A. Have one year of specialized experience, equivalent to the GS-09 grade level in the Federal service preparing operating budget formulation package, analyzing program resources, planning administrative management activities, advising on human resources matters, and coordinating procurement actions.
OR
B. Have three full years of graduate education leading to a PhD or equivalent degree in any field of study. An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent one academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours will satisfy the one year of full-time study requirement.
OR
C. Have a combination of experience as described in A above and education in excess of 2-years as described in B above. To combine education and experience, determine the total qualifying experience as a percentage of the experience required for the grade level. Then determine the education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify. Please note that only graduate education in excess of the first two years may be used in this calculation.
For GS-12 Grade Level:
Have one year of specialized experience, equivalent to the GS-11 grade level in the Federal service formulating operating budget, analyzing program resources, planning and advising on administrative management activities, advising on and preparing human resources matters, coordinating and preparing procurement actions, preparing travel reports.
For GS-13 Grade Level:
Have one year of specialized experience, equivalent to the GS-12 grade level in the Federal service formulating and presenting budgets, analyzing program resources, planning and advising on administrative management activities, advising on human resources matters, managing personnel actions, administrating procurement and contracting activities, managing procurement of property, interpreting travel regulations, and preparing travel reports.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, .
Conditions of Employment:
1. Security and Background Requirements: If not previously completed, a background security investigation _will be required for all appointees_. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS E-Verify System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
4. All qualification requirements must be met by the closing date of the announcement.
5. Financial disclosure statement may be required.
6. One-year probationary period may be required.
7. Travel, transportation, and relocation expenses will be paid:No
8. Bargaining Unit Position:No
9. Drug Screening Required:No
10. Recruitment incentives may be authorized:No
11. Student loan repayment incentive authorized:Maybe
12. Annual leave for non-federal service authorized:No
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Category rating procedures will be used to rate and rank candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: Best Qualified, Well Qualified or Qualified.
The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher). Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Knowledge of the policies, and objectives of financial oversight and budget formulation.
Knowledge of laws and procedures of travel, procurement, human resources and space management.
Skill in written communication.
To preview the assessment questionnaire, click the following link: View Assessment Questions
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the _ Required Documents _ section below.
The complete application package must be submitted by 11:59 PM (EST) on Monday, September 29, 2014 to receive consideration.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete , log into your USAJOBS account @ and click the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application , log into your USAJOBS account @ and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
To complete a hard copy assessment questionnaire and submit it via fax: _Do not complete the steps below if you have already applied online to the questionnaire for this position._
1) Print the instructions and questionnaire by clicking this link: View Occupational Questionnaire
2) Print the 1203FX form to record your responses to the questionnaire.
3) Fax the completed 1203FX (all 6 pages but do not include a Cover Page for this document) to: . Keep a copy of your fax confirmation in the event verification is needed.
All applicants are _ required _ to submit the following supporting document type(s):
Resume
Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
Cover Letter
DD-214
Other Veterans Document
SF-15
Transcript
Your R sum -You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own r sum , curriculum vitae, or any written form you choose, you must include a detailed description of your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.
Responses to the Assessment Questionnaire
Other Supporting Documents: _(Only submit if applicable to you.)_
College transcripts (if qualifying all or in part based on your education)
Veterans' Preference documentation - If you are a veteran, you must submit a copy of your DD Form 214, Certificate of Release or Discharge from Active Duty (Member Copy- 4) and, if applicable, an Application for 10-Point Veteran Preference and an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces that supports your claim.
APPLICATION MATERIALS MUST BE RECEIVED BY MIDNIGHT (EASTERN TIME) ON Monday, September 29, 2014
For R sum and Application Tips visit: #icc
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at .
Special Hiring Authorities for Veterans -
Special Hiring Authorities for Military Spouses and Family Members -
People With Disabilities (Schedule A) -
Males born after December 31, 1959 must be registered or exempt from Selective Service -
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see #ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.Estimated Salary: $20 to $28 per hour based on qualifications.
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