Executive Assistant
Company Name:
Department Of Health And Human Services
United States Citizens Temporary NTE 1 year Full Time NOTE: This is a Temporary position not to exceed 1 year. This position may be extended an additional year based on program needs. Temporary positions do not confer competitive status.
Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans. This position is located within the Department of Health and Human Services (DHHS), Office of the Secretary, and supports the Assistant Secretary for Public Affairs (ASPA), in Washington, DC.
ASPA serves as the Department's principal Public Affairs office, leading efforts across the Department to promote transparency, accountability and access to critical public health and human services information to the American people.
This vacancy is also being announced concurrently with vacancy announcement HHS-OASH-MP-15-1239492 under merit promotion procedures. Please review that announcement to see if you are eligible to apply under those procedures. NOTE: Applicants must apply separately for each announcement.
U.S. Citizenship is required. Background investigation required.
Maintain an office calendar, schedule appointments and arrange meeting rooms and prepare meeting agendas.
Screen incoming telephone calls, mail, publications, and other correspondence and route to appropriate contacts.
Serve as a representative of executive management in their contacts with high ranking organization officials and executives.
Prepare, organize, and package informational materials for the preparation of briefing materials, summary reports, and other deliverables.
Organize and present material for use by management, and ensure materials are developed in anticipation of special assignments.
SPECIALIZED EXPERIENCE
Applicants must possess one year of specialized experience at the next lower grade level (or equivalent) in the normal line of progression for this occupation as stated below.
At the GS-11 level:
Qualifying experience for GS-11 includes one year of specialized experience comparable to GS-09 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience coordinating the planning, development, and execution of executive support functions; implementing the priorities, commitments, policies, and program goals of an executive office staff; and performing scheduling and analytical assignments for senior management.
OR
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or L.L.M. if related.
All qualification requirements must be met by 11:59 PM (Eastern Time) on the closing date of this vacancy announcement.
NOTE: You must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned to support qualifying based on education. Education requirements must be met by the closing date of this job announcement and your transcript(s) submitted must reflect this.
Equivalent combinations of graduate education and experience are qualifying for all grade levels for which both education and experience are acceptable.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program. For further information, click on foreign education
Conditions of Employment:
1. Security and Background Requirements: If not previously completed, a background security investigation _will be required for all appointees_. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and appropriate disciplinary action.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS E-Verify System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
4. All qualification requirements must be met by the closing date of the announcement.
5. Financial disclosure statement is not required.
6. One-year probationary period may be required.
7. Travel, transportation, and relocation expenses will be paid: No
8. Bargaining Unit Position: No
9. Drug Screening Required: No
10. Recruitment Bonus may be authorized: No
11. Student loan repayment incentive authorized: No
12. Annual leave for non-federal service authorized: No
Once the job opportunity announcement closes, a review of your r sum and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you meet the qualifications required; and on the extent to which your application shows that you possess the competencies associated with this position. If, after reviewing your r sum and supporting documentation, a determination is made that you have inflated your responses when compared to your background information, your score may be adjusted to more accurately reflect your skills and abilities. Please follow all instructions carefully. Errors or omissions may adversely affect your eligibility.
NOTE: One or More Subject Matter Experts (SME) will participate in the evaluation process.
Category rating procedures will be used to rate and rank candidates. Qualified candidates will be assigned to the following quality categories:
Best Qualified - Meets the qualification requirements and demonstrates a superior level of possession of the competencies of the position.
Well Qualified - Meets the qualification requirements and demonstrates a satisfactory level of possession of the competencies of the position.
Qualified - Meets the qualification requirements, but does not possess the relevant competencies to a substantive degree.
The category assignment is a measure of the degree in which your background matches the required competencies listed below for this position.
Skill in the development of plans for conferences and meetings and managing associated travel and logistics.
Ability to act as a representative of executive management in telephonic, written, and personal contacts with high ranking organization officials and executives of other federal state and local governments.
Ability to perform a full range of support function including administrative, correspondence, research, and analyses activities, and liaison activities.
Skill in developing summary reports for senior management on the status of program goals, activities, and accomplishments.
Skill in planning, organizing, and implementing administrative programs to ensure efficiency and effectiveness.
Skill in the use of Microsoft Office software.
To preview the assessment questionnaire, click the following link: View Occupational Questionnaire
Application of Veterans Preference: The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).
Your application package must be complete by 11:59 p.m. (EST) on Thursday, October 23, 2014. You must apply online or by fax (see below for details). Applications sent by mail (including e-mail) or hand-delivered will not be accepted. Certain individuals are entitled to file a late application and must contact the Agency Contact listed below for details and application instructions.
Choose _either_ Option A or Option B to apply for this position:
Option A: Online Application
Click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the on-line assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
If you need technical assistance with the online application process, please send an e-mail to .
Note: To return to a previously saved or incomplete application, use the following link: /. Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager.
To fax supporting documents that you are unable to upload:
1. Click here to print a fax cover page
2. Complete all blocks on the cover page using 1213445. Documents will not be processed if information is missing.
3. Fax the completed cover page and your documents to .
Option B: Fax
If you cannot apply online, follow these steps to fax your complete application package.
1. Click the following link to print the occupational questionnaire View Occupational Questionnaire ;
2. Print the 1203FX form, which you will use to provide your responses to the occupational questionnaire; and
3. Fax the completed 1203FX (all 6 pages), your resume, and supporting documents (including those specified in the Required Documents section below) to . The 1203FX will serve as the cover page for your fax transmission and must be placed on top of all other documents.
The following documents are required and must be received by the closing date of this announcement:
Your Resume - You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.
A complete Assessment Questionnaire
Other Supporting Documents: (Only submit if applicable to you)
College Transcripts, if qualifying with education
Veterans' Preference documentation (i.e. SF-15, DD-214, Statement of Service, Service Connected Disability Letter, etc.)
APPLICATION MATERIALS MUST BE RECEIVED BY MIDNIGHT (EASTERN TIME) ON THE CLOSING DATE OF THIS ANNOUNCEMENT
For Resume and Application Tips
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at .
Veterans Preference: If you are a veteran claiming 5-point veterans preference, you must submit a copy of your DD-214 or an official statement (including Character of Service) from your command if currently on active duty. If you are claiming 10-point veterans preference, in addition to the DD-214, you must also submit a standard Form 15 (Application for 10-Point Veteran Preference) and the required supporting documents listed on that form. For more information on veterans preference see /.
CTAP/ICTAP: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service. To be well-qualified for this position and exercise selection priority for this vacancy, displaced Federal employees must possess knowledge, skills, and abilities that clearly exceed the qualification requirements of the position. For information on how to apply and what documents to submit as a CTAP/ICTAP eligible, go to:
Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.
Selective Service: The Defense Authorization Act of 1986 requires that all male applicants born after 12/31/59 who are required to register under the Military Selective Service Act, be registered or they are not eligible for appointment to this position. For further information concerning Selective Service requirements, please visit /Estimated Salary: $20 to $28 per hour based on qualifications.
Department Of Health And Human Services
United States Citizens Temporary NTE 1 year Full Time NOTE: This is a Temporary position not to exceed 1 year. This position may be extended an additional year based on program needs. Temporary positions do not confer competitive status.
Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans. This position is located within the Department of Health and Human Services (DHHS), Office of the Secretary, and supports the Assistant Secretary for Public Affairs (ASPA), in Washington, DC.
ASPA serves as the Department's principal Public Affairs office, leading efforts across the Department to promote transparency, accountability and access to critical public health and human services information to the American people.
This vacancy is also being announced concurrently with vacancy announcement HHS-OASH-MP-15-1239492 under merit promotion procedures. Please review that announcement to see if you are eligible to apply under those procedures. NOTE: Applicants must apply separately for each announcement.
U.S. Citizenship is required. Background investigation required.
Maintain an office calendar, schedule appointments and arrange meeting rooms and prepare meeting agendas.
Screen incoming telephone calls, mail, publications, and other correspondence and route to appropriate contacts.
Serve as a representative of executive management in their contacts with high ranking organization officials and executives.
Prepare, organize, and package informational materials for the preparation of briefing materials, summary reports, and other deliverables.
Organize and present material for use by management, and ensure materials are developed in anticipation of special assignments.
SPECIALIZED EXPERIENCE
Applicants must possess one year of specialized experience at the next lower grade level (or equivalent) in the normal line of progression for this occupation as stated below.
At the GS-11 level:
Qualifying experience for GS-11 includes one year of specialized experience comparable to GS-09 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience coordinating the planning, development, and execution of executive support functions; implementing the priorities, commitments, policies, and program goals of an executive office staff; and performing scheduling and analytical assignments for senior management.
OR
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or L.L.M. if related.
All qualification requirements must be met by 11:59 PM (Eastern Time) on the closing date of this vacancy announcement.
NOTE: You must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned to support qualifying based on education. Education requirements must be met by the closing date of this job announcement and your transcript(s) submitted must reflect this.
Equivalent combinations of graduate education and experience are qualifying for all grade levels for which both education and experience are acceptable.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program. For further information, click on foreign education
Conditions of Employment:
1. Security and Background Requirements: If not previously completed, a background security investigation _will be required for all appointees_. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and appropriate disciplinary action.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS E-Verify System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
4. All qualification requirements must be met by the closing date of the announcement.
5. Financial disclosure statement is not required.
6. One-year probationary period may be required.
7. Travel, transportation, and relocation expenses will be paid: No
8. Bargaining Unit Position: No
9. Drug Screening Required: No
10. Recruitment Bonus may be authorized: No
11. Student loan repayment incentive authorized: No
12. Annual leave for non-federal service authorized: No
Once the job opportunity announcement closes, a review of your r sum and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you meet the qualifications required; and on the extent to which your application shows that you possess the competencies associated with this position. If, after reviewing your r sum and supporting documentation, a determination is made that you have inflated your responses when compared to your background information, your score may be adjusted to more accurately reflect your skills and abilities. Please follow all instructions carefully. Errors or omissions may adversely affect your eligibility.
NOTE: One or More Subject Matter Experts (SME) will participate in the evaluation process.
Category rating procedures will be used to rate and rank candidates. Qualified candidates will be assigned to the following quality categories:
Best Qualified - Meets the qualification requirements and demonstrates a superior level of possession of the competencies of the position.
Well Qualified - Meets the qualification requirements and demonstrates a satisfactory level of possession of the competencies of the position.
Qualified - Meets the qualification requirements, but does not possess the relevant competencies to a substantive degree.
The category assignment is a measure of the degree in which your background matches the required competencies listed below for this position.
Skill in the development of plans for conferences and meetings and managing associated travel and logistics.
Ability to act as a representative of executive management in telephonic, written, and personal contacts with high ranking organization officials and executives of other federal state and local governments.
Ability to perform a full range of support function including administrative, correspondence, research, and analyses activities, and liaison activities.
Skill in developing summary reports for senior management on the status of program goals, activities, and accomplishments.
Skill in planning, organizing, and implementing administrative programs to ensure efficiency and effectiveness.
Skill in the use of Microsoft Office software.
To preview the assessment questionnaire, click the following link: View Occupational Questionnaire
Application of Veterans Preference: The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).
Your application package must be complete by 11:59 p.m. (EST) on Thursday, October 23, 2014. You must apply online or by fax (see below for details). Applications sent by mail (including e-mail) or hand-delivered will not be accepted. Certain individuals are entitled to file a late application and must contact the Agency Contact listed below for details and application instructions.
Choose _either_ Option A or Option B to apply for this position:
Option A: Online Application
Click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the on-line assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
If you need technical assistance with the online application process, please send an e-mail to .
Note: To return to a previously saved or incomplete application, use the following link: /. Track your progress to a Complete Application Package using the My Application Packages checklist and status displays in Application Manager.
To fax supporting documents that you are unable to upload:
1. Click here to print a fax cover page
2. Complete all blocks on the cover page using 1213445. Documents will not be processed if information is missing.
3. Fax the completed cover page and your documents to .
Option B: Fax
If you cannot apply online, follow these steps to fax your complete application package.
1. Click the following link to print the occupational questionnaire View Occupational Questionnaire ;
2. Print the 1203FX form, which you will use to provide your responses to the occupational questionnaire; and
3. Fax the completed 1203FX (all 6 pages), your resume, and supporting documents (including those specified in the Required Documents section below) to . The 1203FX will serve as the cover page for your fax transmission and must be placed on top of all other documents.
The following documents are required and must be received by the closing date of this announcement:
Your Resume - You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.
A complete Assessment Questionnaire
Other Supporting Documents: (Only submit if applicable to you)
College Transcripts, if qualifying with education
Veterans' Preference documentation (i.e. SF-15, DD-214, Statement of Service, Service Connected Disability Letter, etc.)
APPLICATION MATERIALS MUST BE RECEIVED BY MIDNIGHT (EASTERN TIME) ON THE CLOSING DATE OF THIS ANNOUNCEMENT
For Resume and Application Tips
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.
You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at .
Veterans Preference: If you are a veteran claiming 5-point veterans preference, you must submit a copy of your DD-214 or an official statement (including Character of Service) from your command if currently on active duty. If you are claiming 10-point veterans preference, in addition to the DD-214, you must also submit a standard Form 15 (Application for 10-Point Veteran Preference) and the required supporting documents listed on that form. For more information on veterans preference see /.
CTAP/ICTAP: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service. To be well-qualified for this position and exercise selection priority for this vacancy, displaced Federal employees must possess knowledge, skills, and abilities that clearly exceed the qualification requirements of the position. For information on how to apply and what documents to submit as a CTAP/ICTAP eligible, go to:
Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.
Selective Service: The Defense Authorization Act of 1986 requires that all male applicants born after 12/31/59 who are required to register under the Military Selective Service Act, be registered or they are not eligible for appointment to this position. For further information concerning Selective Service requirements, please visit /Estimated Salary: $20 to $28 per hour based on qualifications.
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