Executive Assistant at Logistics Management Institute in Washington, DC
Overview LMI seeks mid-level executive assistant to provide onsite support to a headquarters division in Washington, DC. Join our team of collaborative self-starters focused on delivering practical and efficient solutions to help our client keep U.S. borders safe and facilitate trade and travel. As part of our high-performing team, you will augment our vital work to provide eyes and ears technology to protect our nation. Responsibilities You will provide mid-level administrative and mission support duties to the federal and contractor teams within a large headquarters office charged supporting one of the world's largest law enforcement organizations focused on border management and control. Representative
Responsibilities:
Facilitate daily office operations (sitting at the front desk, greeting and escorting visitors, coordinating visits and scheduled deliveries, managing conference room space). Provide advisory and technical services on organization functions and work practices; Develop new or modified administrative program work methods and procedures for delivering effective services to customers; Develop/update and deliver briefings, reference documentation, project papers, and reports to managers Update various correspondence and reference documents. Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary. Manage divisional scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events. Review incoming and outgoing divisional correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff. Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with leadership. Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up. Manage large mail room (receiving and distributing mail, maintaining organization of mail room, ensuring supplies are stocked). Qualifications Ability to pass a government background investigation, including financial, criminal, residential, educational, foreign affiliation, prohibited substance abuse, and employment verifications; active U.S. Customs and Border Protection background investigation preferred. Please note that only U.S. citizens are eligible for a suitability determination. Previous work with DHS or CBP is a plus. 3-7 years of experience in an administrative support or mission support role. Excellent interpersonal and communication skills, both verbal and written, excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Flexibility and ability to prioritize tasks according to senior staff requirements. Proficiency in Microsoft Word, Excel, Outlook, PowerPoint. A true team player who maintains a positive attitude in a dynamic environment.
Salary Range:
$80K -- $100K
Minimum Qualification
SalesEstimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities:
Facilitate daily office operations (sitting at the front desk, greeting and escorting visitors, coordinating visits and scheduled deliveries, managing conference room space). Provide advisory and technical services on organization functions and work practices; Develop new or modified administrative program work methods and procedures for delivering effective services to customers; Develop/update and deliver briefings, reference documentation, project papers, and reports to managers Update various correspondence and reference documents. Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary. Manage divisional scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events. Review incoming and outgoing divisional correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff. Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with leadership. Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up. Manage large mail room (receiving and distributing mail, maintaining organization of mail room, ensuring supplies are stocked). Qualifications Ability to pass a government background investigation, including financial, criminal, residential, educational, foreign affiliation, prohibited substance abuse, and employment verifications; active U.S. Customs and Border Protection background investigation preferred. Please note that only U.S. citizens are eligible for a suitability determination. Previous work with DHS or CBP is a plus. 3-7 years of experience in an administrative support or mission support role. Excellent interpersonal and communication skills, both verbal and written, excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Flexibility and ability to prioritize tasks according to senior staff requirements. Proficiency in Microsoft Word, Excel, Outlook, PowerPoint. A true team player who maintains a positive attitude in a dynamic environment.
Salary Range:
$80K -- $100K
Minimum Qualification
SalesEstimated Salary: $20 to $28 per hour based on qualifications.
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