Correspondence Management Analyst
Summary This position is located in the Department of Justice, Executive Secretariat (ExecSec).
The ExecSec Staff controls all written communications coming into and emanating from the Executive Offices (ie, the Offices of the Attorney General, the Deputy Attorney General, and the Associate Attorney General).
ExecSec personnel also provide records management services, including storage of classified material and document searches.
This announcement will close after the first 100 applications.
Learn more about this agency Help Overview Accepting applications Open & closing dates 09/30/2022 to 10/14/2022 This job will close when we have received 100 applications which may be sooner than the closing date.
Learn more Salary $61,947 - $97,430 per year GS-09:
$61,947.
00 - $80,532.
00 per year; GS-11:
$74,950.
00 - $97,430.
00 per year Pay scale & grade GS 9 - 11 Help Location 1 vacancy in the following location:
Washington, DC Remote job No Telework eligible Yes-as determined by the agency policy.
Travel Required Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed No Appointment type Permanent - Work schedule Full-time - Service Competitive Promotion potential 11 Job family (Series) 0301 Miscellaneous Administration And Program Supervisory status No Security clearance Sensitive Compartmented Information Drug test Yes Position sensitivity and risk Special-Sensitive (SS)/High Risk Trust determination process Suitability/Fitness National security Credentialing Announcement number JMD-ES-22-11638026-ST Control number 680792800 Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a surplus or displaced employee.
Family of overseas employees Family members of a federal employee or uniformed service member who is or was, working overseas.
Federal employees - Competitive service Current or former competitive service federal employees.
Individuals with disabilities Land & base management Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses Peace Corps & AmeriCorps Vista Special authorities Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans Clarification from the agency This vacancy announcement is open to Federal employees and other eligible applicants.
Please read the This Job Is Open To section above to ensure you are eligible for consideration.
Help Duties As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment.
To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Duties of this position include, but are not limited to, the following:
Processes correspondence in an automated correspondence/document control system.
Ensures correspondence packages have all the background and supporting documentation.
Reviews and coordinates letters and other documents.
Develops and enforces due dates and quality standards for all letters and documents signed by the leadership offices.
Applies analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity.
Reviews and analyzes complex documents and writes a synopsis for action by designated component.
Help Requirements Conditions of Employment You must be a United States Citizen or National.
You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
You may be required to complete a one-year probationary or two-year trial period.
Selective Service registration is required for males born on, or after, December 31st 1959.
Those not registered should have an approved exemption on file.
You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process.
Offers can be rescinded if requirements are not met.
Additional selections may be made from this announcement at any time if openings occur in other offices serviced by Justice Management Division, HR Operations.
COVID vaccination status may be requested for the purposes of implementing workplace safety protocols.
Must be able to obtain and maintain a Top Secret/Sensitive Compartmented Information (SCI) security clearance.
Qualifications To qualify for the position of Correspondence Management Analyst at (GS-0301-9/11), you must possess the required specialized experience specific to the series and grade you are applying to.
If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade.
Additionally, please ensure to submit an applicable SF-50 (please refer to the required documents section for additional information).
For the GS-09 Specialized
Experience:
For the GS-09, you must have one year of specialized experience at the GS-07 grade level or equivalent pay band in the Federal Service.
Specialized experience is defined as:
Reviewing correspondence for correct grammar, punctuation, or spelling; Preparing a variety of written documents; AND Utilizing office automation applications for word processing, graphics, spreadsheets, or databases.
OR Education:
Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.
B.
or JD in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
OR Combination of Education and
Experience:
A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
To compute the percentage of the requirements, divide your total months of experience by 12.
Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18.
Add the two percentages.
Time-in-Grade Requirement:
Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).
For the GS-11 Specialized
Experience:
For the GS-11, you must have one year of specialized experience at the GS-09 grade level or equivalent pay band in the Federal Service.
Specialized experience is defined as:
Providing technical assistance or training on correspondence management; Reviewing correspondence for proper procedures or grammatical accuracy; AND Preparing technical specifications for the operation of an electronic correspondence or document tracking system.
OR Education:
Ph.
D.
or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.
M.
in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
OR Combination of Education and
Experience:
A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
To compute the percentage of the requirements, divide your total months of experience by 12.
Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18.
Add the two percentages.
Time-in-Grade Requirement:
Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).
You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 10/14/2022.
Your resume must support your responses to the online questionnaire and the qualification requirements.
Failure to do so may result in an ineligible rating.
See the Required Documents section for important notes about what must be included in your resume.
Education If you are relying on your education to meet qualification requirements, please see the statements below.
Education must be reviewed and certified by an accrediting institution recognized by the US Department of Education, in order for it to be creditable towards your qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the US Department of Education.
Foreign Education:
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited US education program; or full credit has been given for the courses at a US accredited college or university.
For more information about this requirement, please visit the US Department of Education website for Foreign Education Evaluation.
All documentation must be in English or include an English translation.
Additional information The bullets below outline the various groups of applicants that fall under the term status candidates.
This vacancy is open to applicants from any of the groups listed below:
When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for.
See a full list and learn more at USAJOBS, see:
What does Status Candidate mean? or Which Jobs am I Eligible to Apply for? CURRENT AND FORMER FEDERAL EMPLOYEES:
For more information, see USAJOBS Federal Employees.
CAREER TRANSITION PROGRAMS (CTAP or ICTAP):
For more information visit:
USAJOBS Career Transition Programs VETERANS AND MILITARY SPOUSES:
Please see USAJOBS Veterans Preference for more details.
SCHEDULE A, PERSONS WITH DISABILITIES Learn more at USAJOBS - Individuals with Disabilities.
General Employment Information:
REASONABLE ACCOMMODATION:
Our policy can be found at:
DOJ EEO STATEMENT:
The US Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at:
SELECTIVE SERVICE:
If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
Additional information is found at:
www.
sss.
gov.
COVID-19 Vaccination:
1.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement Safer Federal Workforce Task Force 2 pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees.
Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.
Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
2.
Due to COVID-19, if selected, you may be expected to telework for an undefined period under the Department's evacuation authority, even if your home is located outside the local commuting area.
Employees in this status may be notified of a requirement to report in person to the component workplace with an advance notice of not less than 30 days.
Prior to a requirement to report to the workplace, employees may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the component's telework policy.
Read more Benefits Help A career with the US government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist.
This information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position.
If a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities.
Additionally, we will review your supporting documents and resume to determine if you are in the Area of Consideration for this vacancy.
Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the Who May Apply and the Hiring Paths information.
Please follow all instructions carefully.
Errors or omissions may affect your eligibility.
When addressing the specialized experience statement, applicants must present evidence of the experience in their resume.
If the specialized experience statement is repeated, in the applicant's resume, Human Resources will deem the applicant as ineligible.
BASIS OF RATING:
DOJ's Merit Promotion Procedures will be used to evaluate candidates.
Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
Customer Service (Clerical/Technical) Information Management Technical Competence Writing Career Transition Programs (CTAP or ICTAP):
These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service.
To receive selection priority for this position, you must:
Meet CTAP or ICTAP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and Submit the appropriate documentation to support your CTAP or ICTAP eligibility.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The ExecSec Staff controls all written communications coming into and emanating from the Executive Offices (ie, the Offices of the Attorney General, the Deputy Attorney General, and the Associate Attorney General).
ExecSec personnel also provide records management services, including storage of classified material and document searches.
This announcement will close after the first 100 applications.
Learn more about this agency Help Overview Accepting applications Open & closing dates 09/30/2022 to 10/14/2022 This job will close when we have received 100 applications which may be sooner than the closing date.
Learn more Salary $61,947 - $97,430 per year GS-09:
$61,947.
00 - $80,532.
00 per year; GS-11:
$74,950.
00 - $97,430.
00 per year Pay scale & grade GS 9 - 11 Help Location 1 vacancy in the following location:
Washington, DC Remote job No Telework eligible Yes-as determined by the agency policy.
Travel Required Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed No Appointment type Permanent - Work schedule Full-time - Service Competitive Promotion potential 11 Job family (Series) 0301 Miscellaneous Administration And Program Supervisory status No Security clearance Sensitive Compartmented Information Drug test Yes Position sensitivity and risk Special-Sensitive (SS)/High Risk Trust determination process Suitability/Fitness National security Credentialing Announcement number JMD-ES-22-11638026-ST Control number 680792800 Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a surplus or displaced employee.
Family of overseas employees Family members of a federal employee or uniformed service member who is or was, working overseas.
Federal employees - Competitive service Current or former competitive service federal employees.
Individuals with disabilities Land & base management Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses Peace Corps & AmeriCorps Vista Special authorities Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans Clarification from the agency This vacancy announcement is open to Federal employees and other eligible applicants.
Please read the This Job Is Open To section above to ensure you are eligible for consideration.
Help Duties As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment.
To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Duties of this position include, but are not limited to, the following:
Processes correspondence in an automated correspondence/document control system.
Ensures correspondence packages have all the background and supporting documentation.
Reviews and coordinates letters and other documents.
Develops and enforces due dates and quality standards for all letters and documents signed by the leadership offices.
Applies analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity.
Reviews and analyzes complex documents and writes a synopsis for action by designated component.
Help Requirements Conditions of Employment You must be a United States Citizen or National.
You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
You may be required to complete a one-year probationary or two-year trial period.
Selective Service registration is required for males born on, or after, December 31st 1959.
Those not registered should have an approved exemption on file.
You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process.
Offers can be rescinded if requirements are not met.
Additional selections may be made from this announcement at any time if openings occur in other offices serviced by Justice Management Division, HR Operations.
COVID vaccination status may be requested for the purposes of implementing workplace safety protocols.
Must be able to obtain and maintain a Top Secret/Sensitive Compartmented Information (SCI) security clearance.
Qualifications To qualify for the position of Correspondence Management Analyst at (GS-0301-9/11), you must possess the required specialized experience specific to the series and grade you are applying to.
If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade.
Additionally, please ensure to submit an applicable SF-50 (please refer to the required documents section for additional information).
For the GS-09 Specialized
Experience:
For the GS-09, you must have one year of specialized experience at the GS-07 grade level or equivalent pay band in the Federal Service.
Specialized experience is defined as:
Reviewing correspondence for correct grammar, punctuation, or spelling; Preparing a variety of written documents; AND Utilizing office automation applications for word processing, graphics, spreadsheets, or databases.
OR Education:
Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.
B.
or JD in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
OR Combination of Education and
Experience:
A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
To compute the percentage of the requirements, divide your total months of experience by 12.
Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18.
Add the two percentages.
Time-in-Grade Requirement:
Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).
For the GS-11 Specialized
Experience:
For the GS-11, you must have one year of specialized experience at the GS-09 grade level or equivalent pay band in the Federal Service.
Specialized experience is defined as:
Providing technical assistance or training on correspondence management; Reviewing correspondence for proper procedures or grammatical accuracy; AND Preparing technical specifications for the operation of an electronic correspondence or document tracking system.
OR Education:
Ph.
D.
or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.
M.
in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
OR Combination of Education and
Experience:
A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
To compute the percentage of the requirements, divide your total months of experience by 12.
Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18.
Add the two percentages.
Time-in-Grade Requirement:
Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).
You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 10/14/2022.
Your resume must support your responses to the online questionnaire and the qualification requirements.
Failure to do so may result in an ineligible rating.
See the Required Documents section for important notes about what must be included in your resume.
Education If you are relying on your education to meet qualification requirements, please see the statements below.
Education must be reviewed and certified by an accrediting institution recognized by the US Department of Education, in order for it to be creditable towards your qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the US Department of Education.
Foreign Education:
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited US education program; or full credit has been given for the courses at a US accredited college or university.
For more information about this requirement, please visit the US Department of Education website for Foreign Education Evaluation.
All documentation must be in English or include an English translation.
Additional information The bullets below outline the various groups of applicants that fall under the term status candidates.
This vacancy is open to applicants from any of the groups listed below:
When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for.
See a full list and learn more at USAJOBS, see:
What does Status Candidate mean? or Which Jobs am I Eligible to Apply for? CURRENT AND FORMER FEDERAL EMPLOYEES:
For more information, see USAJOBS Federal Employees.
CAREER TRANSITION PROGRAMS (CTAP or ICTAP):
For more information visit:
USAJOBS Career Transition Programs VETERANS AND MILITARY SPOUSES:
Please see USAJOBS Veterans Preference for more details.
SCHEDULE A, PERSONS WITH DISABILITIES Learn more at USAJOBS - Individuals with Disabilities.
General Employment Information:
REASONABLE ACCOMMODATION:
Our policy can be found at:
DOJ EEO STATEMENT:
The US Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at:
SELECTIVE SERVICE:
If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
Additional information is found at:
www.
sss.
gov.
COVID-19 Vaccination:
1.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement Safer Federal Workforce Task Force 2 pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees.
Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.
Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
2.
Due to COVID-19, if selected, you may be expected to telework for an undefined period under the Department's evacuation authority, even if your home is located outside the local commuting area.
Employees in this status may be notified of a requirement to report in person to the component workplace with an advance notice of not less than 30 days.
Prior to a requirement to report to the workplace, employees may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the component's telework policy.
Read more Benefits Help A career with the US government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist.
This information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position.
If a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities.
Additionally, we will review your supporting documents and resume to determine if you are in the Area of Consideration for this vacancy.
Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the Who May Apply and the Hiring Paths information.
Please follow all instructions carefully.
Errors or omissions may affect your eligibility.
When addressing the specialized experience statement, applicants must present evidence of the experience in their resume.
If the specialized experience statement is repeated, in the applicant's resume, Human Resources will deem the applicant as ineligible.
BASIS OF RATING:
DOJ's Merit Promotion Procedures will be used to evaluate candidates.
Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):
Customer Service (Clerical/Technical) Information Management Technical Competence Writing Career Transition Programs (CTAP or ICTAP):
These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service.
To receive selection priority for this position, you must:
Meet CTAP or ICTAP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and Submit the appropriate documentation to support your CTAP or ICTAP eligibility.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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