Program Coordinator
Temporary 2 hours ago Full Job Description Duties Provides clerical and administrative assistance for conferences, seminars, and meetings coordinated by the Global Europe Program.
Responsible for coordinating a range of administrative details for the management of the program.
Drafts and prepares a variety of correspondence, reports, forms, and other materials related to program projects as required by the program.
Organizes, maintains, and regularly updates all files on all meetings, ongoing projects, and funding sources.
Compiles, maintains, and updates computer database of scholars, government officials, representatives of international organizations, the private sector, foundations, and non-governmental organizations interested in and/or working on program issues.
Maintains the Global Europe Program's social media channels, coordinating with External Relations to promote social media posts via the Wilson Center's various channels.
Assists the Program Director in overseeing the program's financial management processes and preparation of budget projections.
Gathers narrative and statistical data to prepare various financial reports to funding organizations.
Prepares purchase orders and contracts, and arranges travel and accommodations for staff members and visitors.
Prepares travel vouchers to reimburse speakers and staff members for travel expenses.
Assists with the production of program specific meeting reports, briefing notes, program newsletters, grant applications and publications.
Contributes to the planning and execution of both public and private events, including identifying and contacting appropriate speakers.
Requirements Conditions of Employment Trust-funded (this is not a federal government position).
This position will not confer employment status in the federal government.
May be required to serve a one-year probationary period Pre- appointment background investigation Must participate in Direct Deposit/Electronic Funds for salary payment Must meet Selective Service Registration Act requirement for males.
Qualifications To minimally qualify for this position, applicants must meet the following:
Selective Placement Factor:
Applicant must possess a foreign policy-focused B.
A.
or M.
A.
in areas such as European studies, European history, languages, political science, international relations, international economics, global studies; organizational and research skills to identify, analyze, and recommend solutions to programmatic research initiatives.
Specialized
Experience:
Applicants must have at least one full-time year (12-months) of specialized experience at, or equivalent to, the GS-6 grade level performing the following duties and
Responsibilities:
Make travel arrangements, managing event logistics, processing reimbursement payments, and editing publications; Consolidate financial statements / receipts and ensure proper consolidation of expenses; Prepare graphs, charts, and narratives for presentation to stakeholders; Proficiency in using office software programs (such as MS Office) to accomplish mission of the program; Skill in social media/web design in order to update webpages and profiles.
Create reports, summaries, white papers, or published articles on Europe, U.
S.
foreign policy, S.
-European relations, or international affairs.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.
WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
For more information on the qualifications for this position, link to OPM Qualification Standards Volunteer
Experience:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience.
One year of specialized experience is equivalent to 12 months at 40 hours per week.
Part-time hours are prorated.
You will not receive any credit for experience that does not indicate exact hours per week or is listed as varies.
Additional information The Wilson Center does not pay relocation expenses The Wilson Center embraces diversity and equal employment opportunity Work is performed in a typical office setting that is adequately lighted, heated and ventilated.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees.
Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.
Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
EEO Statement:
https:
//www.
usajobs.
gov/Help/equal-employment-opportunity/ Reasonable Accommodation Statement:
https:
//www.
usajobs.
gov/Help/reasonable-accommodation/ Selective Service:
https:
//www.
usajobs.
gov/Help Benefits The Wilson Center provides a comprehensive and competitive benefits package to its nonfederal (Trust) employees which include insurance, retirement and work/life benefits.
Please click the following link for information on Trust employee Benefits, https:
//www.
si.
edu/ohr/benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.
If you are minimally qualified, your r sum and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience.
If, after reviewing your r sum and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.
Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
Your application will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures using category rating.
Your application will initially be rated against the minimum qualifications outlined in this announcement.
Qualifying applications will then be placed into one of the following categories:
1.
Best Qualified 2.
Well Qualified 3.
Qualified Applications in the Best Qualified category will be evaluated to ensure that the specialized experience and other eligibility requirements are met and supported/verified by the r sum and supplemental documents submitted.
You will be rated based on the following competencies:
Research and Analysis Oral Communication Administrative Written Communication You may preview questions for this vacancy.
Benefits The Wilson Center provides a comprehensive and competitive benefits package to its nonfederal (Trust) employees which include insurance, retirement and work/life benefits.
Please click the following link for information on Trust employee Benefits, https:
//www.
si.
edu/ohr/benefits Review our benefits Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Your application package must include the following documents:
Detailed resume or Curriculum vitae School transcripts (official or unofficial) or degree certificate Proof of U.
S.
accreditation for foreign study, if applicable.
Do not submit photographs with your application package.
Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Failure to provide all required documents may result in the applicant being found ineligible for consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply Click on the Apply Online button on the upper right side of the page.
Please Note:
You must apply for this position online through the 'Apply Online' button Clicking the DONE tab does not submit your application.
The DONE tab allows you to exit the system and save your information for completion at a later time.
To submit your application, click the FINISH tab The complete application package, including any required documents and responses to all questions, is due on the closing date of the announcement by 11:
59 PM Eastern Time.
Agency contact information Wilson Center HR Phone 000-000-0000 Fax 000-000-0000 Email jobs@wilsoncenter.
org Address Woodrow Wilson International Center for Scholars 1300 Pennsylvania Ave.
NW Washington, District of Columbia 20004 United States Next steps You will receive an e-mail to acknowledge that your application has been received.
Please be aware that the confirmation e-mail could reside in your junk or bulk mail folder depending on your filters.
The Smithsonian receives many applications for each job.
Each application is reviewed carefully which may take a few weeks.
We will send you an e-mail to update you as we go through phases of the application review process.
You may also check your application status by logging into www.
usajobs.
gov and selecting the tab My USAJOBS; or by contacting the Office of Human Resources Representative listed.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Your application package must include the following documents:
Detailed resume or Curriculum vitae School transcripts (official or unofficial) or degree certificate Proof of U.
S.
accreditation for foreign study, if applicable.
Do not submit photographs with your application package.
Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Failure to provide all required documents may result in the applicant being found ineligible for consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to Federal employees - Excepted service Current excepted service federal employees.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency Open to all qualified candidates eligible to work in the United States.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for coordinating a range of administrative details for the management of the program.
Drafts and prepares a variety of correspondence, reports, forms, and other materials related to program projects as required by the program.
Organizes, maintains, and regularly updates all files on all meetings, ongoing projects, and funding sources.
Compiles, maintains, and updates computer database of scholars, government officials, representatives of international organizations, the private sector, foundations, and non-governmental organizations interested in and/or working on program issues.
Maintains the Global Europe Program's social media channels, coordinating with External Relations to promote social media posts via the Wilson Center's various channels.
Assists the Program Director in overseeing the program's financial management processes and preparation of budget projections.
Gathers narrative and statistical data to prepare various financial reports to funding organizations.
Prepares purchase orders and contracts, and arranges travel and accommodations for staff members and visitors.
Prepares travel vouchers to reimburse speakers and staff members for travel expenses.
Assists with the production of program specific meeting reports, briefing notes, program newsletters, grant applications and publications.
Contributes to the planning and execution of both public and private events, including identifying and contacting appropriate speakers.
Requirements Conditions of Employment Trust-funded (this is not a federal government position).
This position will not confer employment status in the federal government.
May be required to serve a one-year probationary period Pre- appointment background investigation Must participate in Direct Deposit/Electronic Funds for salary payment Must meet Selective Service Registration Act requirement for males.
Qualifications To minimally qualify for this position, applicants must meet the following:
Selective Placement Factor:
Applicant must possess a foreign policy-focused B.
A.
or M.
A.
in areas such as European studies, European history, languages, political science, international relations, international economics, global studies; organizational and research skills to identify, analyze, and recommend solutions to programmatic research initiatives.
Specialized
Experience:
Applicants must have at least one full-time year (12-months) of specialized experience at, or equivalent to, the GS-6 grade level performing the following duties and
Responsibilities:
Make travel arrangements, managing event logistics, processing reimbursement payments, and editing publications; Consolidate financial statements / receipts and ensure proper consolidation of expenses; Prepare graphs, charts, and narratives for presentation to stakeholders; Proficiency in using office software programs (such as MS Office) to accomplish mission of the program; Skill in social media/web design in order to update webpages and profiles.
Create reports, summaries, white papers, or published articles on Europe, U.
S.
foreign policy, S.
-European relations, or international affairs.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.
WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
For more information on the qualifications for this position, link to OPM Qualification Standards Volunteer
Experience:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience.
One year of specialized experience is equivalent to 12 months at 40 hours per week.
Part-time hours are prorated.
You will not receive any credit for experience that does not indicate exact hours per week or is listed as varies.
Additional information The Wilson Center does not pay relocation expenses The Wilson Center embraces diversity and equal employment opportunity Work is performed in a typical office setting that is adequately lighted, heated and ventilated.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees.
Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.
Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
EEO Statement:
https:
//www.
usajobs.
gov/Help/equal-employment-opportunity/ Reasonable Accommodation Statement:
https:
//www.
usajobs.
gov/Help/reasonable-accommodation/ Selective Service:
https:
//www.
usajobs.
gov/Help Benefits The Wilson Center provides a comprehensive and competitive benefits package to its nonfederal (Trust) employees which include insurance, retirement and work/life benefits.
Please click the following link for information on Trust employee Benefits, https:
//www.
si.
edu/ohr/benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.
If you are minimally qualified, your r sum and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience.
If, after reviewing your r sum and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.
Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
Your application will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures using category rating.
Your application will initially be rated against the minimum qualifications outlined in this announcement.
Qualifying applications will then be placed into one of the following categories:
1.
Best Qualified 2.
Well Qualified 3.
Qualified Applications in the Best Qualified category will be evaluated to ensure that the specialized experience and other eligibility requirements are met and supported/verified by the r sum and supplemental documents submitted.
You will be rated based on the following competencies:
Research and Analysis Oral Communication Administrative Written Communication You may preview questions for this vacancy.
Benefits The Wilson Center provides a comprehensive and competitive benefits package to its nonfederal (Trust) employees which include insurance, retirement and work/life benefits.
Please click the following link for information on Trust employee Benefits, https:
//www.
si.
edu/ohr/benefits Review our benefits Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Your application package must include the following documents:
Detailed resume or Curriculum vitae School transcripts (official or unofficial) or degree certificate Proof of U.
S.
accreditation for foreign study, if applicable.
Do not submit photographs with your application package.
Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Failure to provide all required documents may result in the applicant being found ineligible for consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply Click on the Apply Online button on the upper right side of the page.
Please Note:
You must apply for this position online through the 'Apply Online' button Clicking the DONE tab does not submit your application.
The DONE tab allows you to exit the system and save your information for completion at a later time.
To submit your application, click the FINISH tab The complete application package, including any required documents and responses to all questions, is due on the closing date of the announcement by 11:
59 PM Eastern Time.
Agency contact information Wilson Center HR Phone 000-000-0000 Fax 000-000-0000 Email jobs@wilsoncenter.
org Address Woodrow Wilson International Center for Scholars 1300 Pennsylvania Ave.
NW Washington, District of Columbia 20004 United States Next steps You will receive an e-mail to acknowledge that your application has been received.
Please be aware that the confirmation e-mail could reside in your junk or bulk mail folder depending on your filters.
The Smithsonian receives many applications for each job.
Each application is reviewed carefully which may take a few weeks.
We will send you an e-mail to update you as we go through phases of the application review process.
You may also check your application status by logging into www.
usajobs.
gov and selecting the tab My USAJOBS; or by contacting the Office of Human Resources Representative listed.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Your application package must include the following documents:
Detailed resume or Curriculum vitae School transcripts (official or unofficial) or degree certificate Proof of U.
S.
accreditation for foreign study, if applicable.
Do not submit photographs with your application package.
Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Failure to provide all required documents may result in the applicant being found ineligible for consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to Federal employees - Excepted service Current excepted service federal employees.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency Open to all qualified candidates eligible to work in the United States.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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