Administrative Assistant
H & R COMPUTER CONSULTING SERVICES H & R COMPUTER CONSULTING SERVICES Washington, DC Washington, DC Full-time Full-time $30 - $38 an hour $30 - $38 an hour 3 days ago 3 days ago 3 days ago
Benefits:
Dental insurance Health insurance Vision insurance Administrative Assistant Minimum Education and
Experience:
A minimum of a high school diploma is required.
A minimum of four (4) years of experience performing administrative duties is required.
At least two (2) years of experience gained through employment with a contractor is desired.
Knowledge of and experience with systems and/or procedures is desired.
Examples of systems include records management, SharePoint or similar, information systems, human resource information systems, correspondence systems, travel systems and payroll systems.
Ability to communicate in English both orally and in writing.
Proficient in various types of Information Technology resources such as Microsoft Office Suite products.
2.
1.
1 Arranging Appointments, Conferences, and Meetings The Contractor shall assist with scheduling meetings, arranging appointments, conferences, and meetings with internal FHFA employees and members of the private sector.
Upon request, the contractor shall provide assistance to executives, management and staff during meetings to include, but not limited to:
arranging and coordinating logistics; recording meeting minutes; and providing in meeting logistical support.
2.
1.
2 Answer Telephone Calls The contractor shall answer telephone calls and route to the appropriate staff member as necessary.
All calls shall be answered in a professional and courteous manner as soon as they are received.
The contractor shall respond to basic inquiries and redirect calls as necessary based on the needs of the caller.
2.
1.
3 Receive and Coordinate Official Visits The contractor shall receive visitors when required and direct them to the appropriate location or staff member.
Aid executives, management, and staff in submitting and completing visitor access requirements for official meetings and office visits.
2.
1.
4 Create and Edit Documents Upon request, the contractor shall create basic, non-technical documents using appropriate word processing software.
These documents may include, but are not limited to, form letters, memoranda, speeches, and reports.
The contractor shall also edit office documents as requested.
Editing includes, but is not limited to, proofreading as well as correcting format, grammar, and spelling errors.
The Contractor shall create and proofread documents in accordance with the FHFA Official Documents Policy and approved FHFA templates.
2.
1.
5 Records Management The Contractor shall provide support to executives, management, and staff to aid in the proper declaration, management, and disposition of Agency records in accordance with FHFA's Records Information Management (RIM) policy.
The Contractor shall ensure files are stored in the appropriate location in accordance with Division/Office File Plans and FHFA's comprehensive records schedule.
2.
1.
6 Maintain Office Supplies The Contractor shall monitor office supplies in the designated location for executives, management and staff and reorder and restock as necessary, in accordance with FHFA and division/office supply guidelines and procedures.
2.
1.
7 Maintenance and Use of Office Equipment The Contractor shall monitor all office equipment and contact the appropriate staff or service personnel when problems arise.
The Contractor shall report malfunctioning equipment within one hour of notification or detection.
The Contractor shall follow up with the responsible staff to ensure that equipment is repaired appropriately.
2.
1.
8 Faxing/Photocopy Documents Upon request, the Contractor shall fax and/or photocopy documents for BOB or other required staff.
Faxes shall be sent to the proper fax number as indicated on the request.
The Contractor shall report bad fax numbers to the requestor immediately.
2.
1.
9 Process Mail The Contractor shall, upon request and requirement, receive, sort, distribute, redirect, and forward incoming mail.
The Contractor shall maintain a tracking system for incoming and outgoing controlled mail.
As requested, the Contractor shall also package, send and deliver outgoing mail.
All items received by the Contractor prior to 3 hours in advance of the deadline for US Postal Service or Overnight Carrier pickup shall be prepared for pick-up prior to the deadline.
The Contractor shall immediately notify the requester when not able to process the outgoing item prior to that day's pick-up time set by the appropriate carrier.
2.
1.
10 Assist with Travel Arrangements The Contractor shall assist in the preparation of travel arrangements and related documents.
Preparation includes, but is not limited to, verifying the nature of the travel, obtaining necessary clearances, coordinating with the appropriate government travel contract agency, confirming reservations, responding to questions related to allowable travel costs, and making any other logistical arrangements.
Travel preparations shall be initiated for the traveler.
The Contractor shall assist with making travel arrangements in the Government Travel System.
The Contractor shall assist staff with travel vouchers and maintain accurate records of travel costs incurred by division/office staff and including travel receipts.
2.
1.
11 Assist with Training Requests The contractor shall assist executives, management and staff with the preparation, submission, and approval of training requests.
The Contractor shall process and monitor training requests for division/office staff and provide assistance with scheduling, and liaison with the appropriate office to ensure processing.
2.
1.
12 Timekeeping The Contractor shall monitor/input required timecard data for payroll processing and verify data entry for accuracy and timely submission.
The Contractor track on time completion, validation and certification of timecards and timecard corrections.
The Contractor shall serve as the initial point of contact for division/office staff timekeeping inquires and questions.
Flexible work from home options available.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Benefits:
Dental insurance Health insurance Vision insurance Administrative Assistant Minimum Education and
Experience:
A minimum of a high school diploma is required.
A minimum of four (4) years of experience performing administrative duties is required.
At least two (2) years of experience gained through employment with a contractor is desired.
Knowledge of and experience with systems and/or procedures is desired.
Examples of systems include records management, SharePoint or similar, information systems, human resource information systems, correspondence systems, travel systems and payroll systems.
Ability to communicate in English both orally and in writing.
Proficient in various types of Information Technology resources such as Microsoft Office Suite products.
2.
1.
1 Arranging Appointments, Conferences, and Meetings The Contractor shall assist with scheduling meetings, arranging appointments, conferences, and meetings with internal FHFA employees and members of the private sector.
Upon request, the contractor shall provide assistance to executives, management and staff during meetings to include, but not limited to:
arranging and coordinating logistics; recording meeting minutes; and providing in meeting logistical support.
2.
1.
2 Answer Telephone Calls The contractor shall answer telephone calls and route to the appropriate staff member as necessary.
All calls shall be answered in a professional and courteous manner as soon as they are received.
The contractor shall respond to basic inquiries and redirect calls as necessary based on the needs of the caller.
2.
1.
3 Receive and Coordinate Official Visits The contractor shall receive visitors when required and direct them to the appropriate location or staff member.
Aid executives, management, and staff in submitting and completing visitor access requirements for official meetings and office visits.
2.
1.
4 Create and Edit Documents Upon request, the contractor shall create basic, non-technical documents using appropriate word processing software.
These documents may include, but are not limited to, form letters, memoranda, speeches, and reports.
The contractor shall also edit office documents as requested.
Editing includes, but is not limited to, proofreading as well as correcting format, grammar, and spelling errors.
The Contractor shall create and proofread documents in accordance with the FHFA Official Documents Policy and approved FHFA templates.
2.
1.
5 Records Management The Contractor shall provide support to executives, management, and staff to aid in the proper declaration, management, and disposition of Agency records in accordance with FHFA's Records Information Management (RIM) policy.
The Contractor shall ensure files are stored in the appropriate location in accordance with Division/Office File Plans and FHFA's comprehensive records schedule.
2.
1.
6 Maintain Office Supplies The Contractor shall monitor office supplies in the designated location for executives, management and staff and reorder and restock as necessary, in accordance with FHFA and division/office supply guidelines and procedures.
2.
1.
7 Maintenance and Use of Office Equipment The Contractor shall monitor all office equipment and contact the appropriate staff or service personnel when problems arise.
The Contractor shall report malfunctioning equipment within one hour of notification or detection.
The Contractor shall follow up with the responsible staff to ensure that equipment is repaired appropriately.
2.
1.
8 Faxing/Photocopy Documents Upon request, the Contractor shall fax and/or photocopy documents for BOB or other required staff.
Faxes shall be sent to the proper fax number as indicated on the request.
The Contractor shall report bad fax numbers to the requestor immediately.
2.
1.
9 Process Mail The Contractor shall, upon request and requirement, receive, sort, distribute, redirect, and forward incoming mail.
The Contractor shall maintain a tracking system for incoming and outgoing controlled mail.
As requested, the Contractor shall also package, send and deliver outgoing mail.
All items received by the Contractor prior to 3 hours in advance of the deadline for US Postal Service or Overnight Carrier pickup shall be prepared for pick-up prior to the deadline.
The Contractor shall immediately notify the requester when not able to process the outgoing item prior to that day's pick-up time set by the appropriate carrier.
2.
1.
10 Assist with Travel Arrangements The Contractor shall assist in the preparation of travel arrangements and related documents.
Preparation includes, but is not limited to, verifying the nature of the travel, obtaining necessary clearances, coordinating with the appropriate government travel contract agency, confirming reservations, responding to questions related to allowable travel costs, and making any other logistical arrangements.
Travel preparations shall be initiated for the traveler.
The Contractor shall assist with making travel arrangements in the Government Travel System.
The Contractor shall assist staff with travel vouchers and maintain accurate records of travel costs incurred by division/office staff and including travel receipts.
2.
1.
11 Assist with Training Requests The contractor shall assist executives, management and staff with the preparation, submission, and approval of training requests.
The Contractor shall process and monitor training requests for division/office staff and provide assistance with scheduling, and liaison with the appropriate office to ensure processing.
2.
1.
12 Timekeeping The Contractor shall monitor/input required timecard data for payroll processing and verify data entry for accuracy and timely submission.
The Contractor track on time completion, validation and certification of timecards and timecard corrections.
The Contractor shall serve as the initial point of contact for division/office staff timekeeping inquires and questions.
Flexible work from home options available.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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