Budget Fiscal Analyst Lead
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jump to content Notes:
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world.
UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.
The UW Department of Pediatrics is dedicated to improving the health of all children by educating physicians of the future, advancing research, advocating for children and providing the nation's best pediatric clinical care.
We are committed to building a diverse and inclusive faculty and staff.
The Department of Pediatrics is deeply committed to its mission of teaching, research, and patient care.
As the second largest department in the UW School of Medicine, Pediatrics has twenty-one clinical divisions with approximately 1,500 appointments, including approximately 520 paid faculty members, 150 paid staff employees, 125 residents, 100 fellows and 620 volunteer/affiliate faculty and continues to grow each year.
The Department of Pediatrics has a close affiliation with Seattle Children's Hospital (SCH) and Seattle Children's Research Institute (SCRI).
Faculty members and staff employees in the Department are located at both institutions.
In addition, the Department deploys staff to the Fred Hutchinson Cancer Research Center (FHCRC) and other non-UW Medicine affiliated institutions in the region.
The size, scope, and complexity of Pediatrics warrants that the Department's Finance Team be divided into two units:
Financial Accounting and Clinical Finance.
The Financial Accounting Unit has an outstanding opportunity for a Budget/Fiscal Analyst Lead.
Reporting to the Department's Finance Manager, this position will perform a variety of complex financial reporting and analytical functions to manage the financial accounting operations to the Department.
This will include funding that this based at UW and at affiliate institutions (FHCRC, Children's University Medical Group (CUMG), SCH, SCRI and other affiliates).
The scope of management is about $30M annually.
The Budget/Fiscal Analyst Lead must determine which affiliates owe the department money and the recommended mechanism for collecting funds (wire transfer, affiliate payroll, invoice payments, and service agreements are examples).
Once the mechanism and affiliate are identified, this position will work directly with other institutions to ensure timely processing.
The Department of Pediatrics has an outstanding opportunity for a Budget/Fiscal Analyst Lead.
This position will be responsible for creating and implementing systems for detailed complex reporting and analysis and follow up on reimbursement anticipated from affiliate institutions.
Expenses charged to accounts managed by the Budget/Fiscal Analyst Lead will include costs for supplies, services, and salary/benefits for faculty (about $18M of the $30M).
The Budget/Fiscal Analyst Lead is responsible for a $30M portfolio that include funds managed at the UW that is not limited to the State, WWAMI, Research Cost Recovery (RCR), Research and Training (R&T), Gifts, Royalties and Endowment.
This position will create and maintain complex financial accounting reports, analyzing comparative information in order to provide recommendation that can be used to make operational and strategic decisions across the Department of Pediatrics.
This position is responsible for making recommendations to the Department's Central Unit Leaders (Associate Director, Finance Manager, Research Administrator, HR/Payroll Administrator, Graduate Medical Education Director, Grants and Contracts Managers and Divisions) as well as Chair, Executive Committee and Director regarding fund usage, fund status and budget projections.
On an annual basis this position participates in budget and strategic planning associated with Department operations.
The primary work location will be at the University of Washington (approximately four days a week).
The incumbent will be expected to work on the Seattle Children's Hospital campus approximately one day a week to interact with clinical finance colleagues and other administrative unit leaders.
Primary job responsibilities will include but are not limited to:
Finance Administration:
Responsible for the management of UW-based resources including R&T accounts, State Funding, WWAMI funding, Endowments, Royalties, RCR, and Gifts ($30M).
Manage Pediatrics Staff Assignment Agreement (SAA) account ($15M per year) to ensure all funds expended for faculty salary/benefits as well as tuition expenses are reimbursed in an accurate and timely manner.
Audit SCRI SAA report and associated check(s).
Invoice payments for tuition and/or related fees from SCRI with funds that are in excess of approximately $8.
4M a year.
Collaborate with Seattle Children's medical education staff to ensure annual budgets and associated transfers are made to UW account in order to support the pediatrics UW Kenya programs.
Ensure timely and correct Departmental inter-institutional (such as CUMG, SoM Dean's Office, and Department Clinical Finance) transfers of funds.
Conduct critical assessments of funding and resource requests in context of available resources, data infrastructure and uses.
Represent the Department leadership and/or Finance Manager at meetings as requested.
Reports & Reporting Tools:
Design and implement tools to ensure accurate and timely budget status reporting for each program (ie divisions, research projects, educational programs) to ensure compliant use of funds, oversee expenditures and revenue/budget projections, deficit management/reporting when required.
Develop, prepare, update and distribute comprehensive fiscal reporting for specified periods to Central Unit Leaders and Divisions Chief/Administrators.
Analyze trends and projections to provide regular budget and financial reports to Central Unit Leaders and Division chief/administrators when applicable to ensure budgets are in good standing.
Oversee and maintain the Department's UW Kenya budgets ($23K per year) by providing reports and supporting documents to associated personnel to facilitate decision making for expense approvals via UW's PurchasePath System.
On a quarterly and year end basis, create and report current and projected expenses to Divisions and Central Unit Leaders for the purpose of developing sound projection for budget.
Integrate data from the School of Medicine's, Measuring Expectations Through Enhanced Reporting (METER), and CUMG databases to provide comprehensive analysis and plans.
Audit & Compliance:
Develop and maintain department-specific policies and guidelines related to the management, oversight, and use of funds.
Actively oversee expenses, revenue and budget projections for UW-based resources including the R&T accounts, State Funding, WWAMI, Endowments, Royalties, RCR and Gifts within the Department to ensure compliance with spending policies.
Audit and analyze budgets (approximately 120 accounts) to ensure compliance and permissible use of funds.
Develop and implement corrective action when necessary.
Remain up to date on all administration standards, regulations, and practices to serve as resource and subject matter expert for the Department broadly.
Other duties as assigned.
MINIMUM QUALIFICATIONS Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist II or Budget/Fiscal Analyst, or equivalent combination of education/experience.
Demonstrated knowledge of financial operations, funding source, policies and procedures including deficit reporting, budget development and analysis, fiscal and biennial year-end close and auditing.
Good understanding of financial concepts and general understanding of GAAP and Compliance standards.
Strong analytical, organizational and problem-solving skills required to work on a wide range of initiatives.
Excellent professional written and oral communication skills.
Ability to work independently with a high degree of reliability, accuracy and productivity.
Ability to work independently and as part of a team.
Advanced Excel background and experience working with other Microsoft Office software applications.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
DESIRED QUALIFICATIONS Knowledge of UW, State, and various funding agencies' policies, procedures, and regulations.
Experience using UW Administrative systems such as MyFinancial Desktop (MyFD), Grant Tracker, Ariba and Workday.
Experience using Tableau.
Experience in healthcare administration.
CONDITIONS OF EMPLOYMENT Demonstrates knowledge and understanding of patient privacy rights.
Maintains confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize the privacy of patients.
Accesses and uses the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes.
Demonstrates knowledge and understanding of, and maintains confidentiality of employee information, Department of Pediatrics strategic plans and initiatives, financial information or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize employee rights or organization's operations.
Accesses and uses the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.
These assessments may include Work Authorization, Cover Letter and/or others.
Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position.
Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page.
If you select to take it later, it will appear on your My Jobs page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.
Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
jump to content Notes:
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world.
UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years.
The UW Department of Pediatrics is dedicated to improving the health of all children by educating physicians of the future, advancing research, advocating for children and providing the nation's best pediatric clinical care.
We are committed to building a diverse and inclusive faculty and staff.
The Department of Pediatrics is deeply committed to its mission of teaching, research, and patient care.
As the second largest department in the UW School of Medicine, Pediatrics has twenty-one clinical divisions with approximately 1,500 appointments, including approximately 520 paid faculty members, 150 paid staff employees, 125 residents, 100 fellows and 620 volunteer/affiliate faculty and continues to grow each year.
The Department of Pediatrics has a close affiliation with Seattle Children's Hospital (SCH) and Seattle Children's Research Institute (SCRI).
Faculty members and staff employees in the Department are located at both institutions.
In addition, the Department deploys staff to the Fred Hutchinson Cancer Research Center (FHCRC) and other non-UW Medicine affiliated institutions in the region.
The size, scope, and complexity of Pediatrics warrants that the Department's Finance Team be divided into two units:
Financial Accounting and Clinical Finance.
The Financial Accounting Unit has an outstanding opportunity for a Budget/Fiscal Analyst Lead.
Reporting to the Department's Finance Manager, this position will perform a variety of complex financial reporting and analytical functions to manage the financial accounting operations to the Department.
This will include funding that this based at UW and at affiliate institutions (FHCRC, Children's University Medical Group (CUMG), SCH, SCRI and other affiliates).
The scope of management is about $30M annually.
The Budget/Fiscal Analyst Lead must determine which affiliates owe the department money and the recommended mechanism for collecting funds (wire transfer, affiliate payroll, invoice payments, and service agreements are examples).
Once the mechanism and affiliate are identified, this position will work directly with other institutions to ensure timely processing.
The Department of Pediatrics has an outstanding opportunity for a Budget/Fiscal Analyst Lead.
This position will be responsible for creating and implementing systems for detailed complex reporting and analysis and follow up on reimbursement anticipated from affiliate institutions.
Expenses charged to accounts managed by the Budget/Fiscal Analyst Lead will include costs for supplies, services, and salary/benefits for faculty (about $18M of the $30M).
The Budget/Fiscal Analyst Lead is responsible for a $30M portfolio that include funds managed at the UW that is not limited to the State, WWAMI, Research Cost Recovery (RCR), Research and Training (R&T), Gifts, Royalties and Endowment.
This position will create and maintain complex financial accounting reports, analyzing comparative information in order to provide recommendation that can be used to make operational and strategic decisions across the Department of Pediatrics.
This position is responsible for making recommendations to the Department's Central Unit Leaders (Associate Director, Finance Manager, Research Administrator, HR/Payroll Administrator, Graduate Medical Education Director, Grants and Contracts Managers and Divisions) as well as Chair, Executive Committee and Director regarding fund usage, fund status and budget projections.
On an annual basis this position participates in budget and strategic planning associated with Department operations.
The primary work location will be at the University of Washington (approximately four days a week).
The incumbent will be expected to work on the Seattle Children's Hospital campus approximately one day a week to interact with clinical finance colleagues and other administrative unit leaders.
Primary job responsibilities will include but are not limited to:
Finance Administration:
Responsible for the management of UW-based resources including R&T accounts, State Funding, WWAMI funding, Endowments, Royalties, RCR, and Gifts ($30M).
Manage Pediatrics Staff Assignment Agreement (SAA) account ($15M per year) to ensure all funds expended for faculty salary/benefits as well as tuition expenses are reimbursed in an accurate and timely manner.
Audit SCRI SAA report and associated check(s).
Invoice payments for tuition and/or related fees from SCRI with funds that are in excess of approximately $8.
4M a year.
Collaborate with Seattle Children's medical education staff to ensure annual budgets and associated transfers are made to UW account in order to support the pediatrics UW Kenya programs.
Ensure timely and correct Departmental inter-institutional (such as CUMG, SoM Dean's Office, and Department Clinical Finance) transfers of funds.
Conduct critical assessments of funding and resource requests in context of available resources, data infrastructure and uses.
Represent the Department leadership and/or Finance Manager at meetings as requested.
Reports & Reporting Tools:
Design and implement tools to ensure accurate and timely budget status reporting for each program (ie divisions, research projects, educational programs) to ensure compliant use of funds, oversee expenditures and revenue/budget projections, deficit management/reporting when required.
Develop, prepare, update and distribute comprehensive fiscal reporting for specified periods to Central Unit Leaders and Divisions Chief/Administrators.
Analyze trends and projections to provide regular budget and financial reports to Central Unit Leaders and Division chief/administrators when applicable to ensure budgets are in good standing.
Oversee and maintain the Department's UW Kenya budgets ($23K per year) by providing reports and supporting documents to associated personnel to facilitate decision making for expense approvals via UW's PurchasePath System.
On a quarterly and year end basis, create and report current and projected expenses to Divisions and Central Unit Leaders for the purpose of developing sound projection for budget.
Integrate data from the School of Medicine's, Measuring Expectations Through Enhanced Reporting (METER), and CUMG databases to provide comprehensive analysis and plans.
Audit & Compliance:
Develop and maintain department-specific policies and guidelines related to the management, oversight, and use of funds.
Actively oversee expenses, revenue and budget projections for UW-based resources including the R&T accounts, State Funding, WWAMI, Endowments, Royalties, RCR and Gifts within the Department to ensure compliance with spending policies.
Audit and analyze budgets (approximately 120 accounts) to ensure compliance and permissible use of funds.
Develop and implement corrective action when necessary.
Remain up to date on all administration standards, regulations, and practices to serve as resource and subject matter expert for the Department broadly.
Other duties as assigned.
MINIMUM QUALIFICATIONS Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist II or Budget/Fiscal Analyst, or equivalent combination of education/experience.
Demonstrated knowledge of financial operations, funding source, policies and procedures including deficit reporting, budget development and analysis, fiscal and biennial year-end close and auditing.
Good understanding of financial concepts and general understanding of GAAP and Compliance standards.
Strong analytical, organizational and problem-solving skills required to work on a wide range of initiatives.
Excellent professional written and oral communication skills.
Ability to work independently with a high degree of reliability, accuracy and productivity.
Ability to work independently and as part of a team.
Advanced Excel background and experience working with other Microsoft Office software applications.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
DESIRED QUALIFICATIONS Knowledge of UW, State, and various funding agencies' policies, procedures, and regulations.
Experience using UW Administrative systems such as MyFinancial Desktop (MyFD), Grant Tracker, Ariba and Workday.
Experience using Tableau.
Experience in healthcare administration.
CONDITIONS OF EMPLOYMENT Demonstrates knowledge and understanding of patient privacy rights.
Maintains confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize the privacy of patients.
Accesses and uses the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes.
Demonstrates knowledge and understanding of, and maintains confidentiality of employee information, Department of Pediatrics strategic plans and initiatives, financial information or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize employee rights or organization's operations.
Accesses and uses the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.
These assessments may include Work Authorization, Cover Letter and/or others.
Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position.
Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page.
If you select to take it later, it will appear on your My Jobs page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.
Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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