Management Analyst IV with Security Clearance
Overview The Program Assistant will be responsible for efficient office administrative functions and will serve as an administrative liaison with other officesThe qualified candidate will be responsible for maintaining the calendar, coordinating data calls, record keeping/reporting, arranging travel and vouchering, arranging meetings, monitoring the JUST Act email inbox, assisting on special projects, and managing the day-to-day office operationsResponsibilitieso Provide administrative and management support to the special envoy, deputy special envoy, and senior advisors, serving as the primary administrative liaison with other officeso Prepare and publish meeting agenda, set up internal/external meetings/appointments, arrange conference room scheduling, process visitor building access, escort visitorso Perform staff timekeeping and reporting in TATEL, including processing and tracking leave requestso Maintain, update, and track multiple Outlook calendars and scheduleso Review, edit, draft, and prepare documentation, letters, memorandums, interoffice communications, confidential reports and other correspondence, as neededo Review internal and external communications for consistency and distribute approved documentation to appropriate personnel, as directedo Manage and secure classified and SBU documentso Perform office supply requests and managemento Provide special event coordination, as requiredo Answer and route incoming/outgoing phone callso Monitor the JUST Act email inbox, prepare routine responses, and alert other staff members to complex issueso Coordinate and respond to data calls, and assist bureau staff on special projectso Collect, compile and coordinate processing of the End of Week Report for EUR's Principal Deputy Assistant Secretaryo Make travel reservations and process vouchers, including by using E2 Solutionso Record, draft and prepare meeting minutes, as requiredo Track the annual employee evaluation reports and serve as GEMS proxy, as requiredo Set up the classified/unclassified Digital Video Conference (DVC) system and hybrid meetings with regional offices or missions abroado Devise and maintain a systematic approach to the organization's shared drives document repository and update information posted on internal Sharepoint and external websites as requiredo Track assigned tasks and monitor progress and/or overdue action itemso Create and update PowerPoint presentations for ongoing projects and briefingso Maintain various spreadsheet reports to assist in data analysis for senior managemento Assist in the preparation of policy documentation and disseminate to appropriate personnelo Perform Front Office liaison activities and facilitate communicationo Review and analyze program history to identify issues or trends which may have bearing in determination of future program direction for discussiono Assist in the identification, development, and tracking of internal policies and procedures for cross-cutting issueso Track staff assignments, advising managers of progress and/or overdue action itemso Prepare analytical reports, memoranda, and written materials on administrative and policy issueso Produce a variety of reports charts, specialized databases, and presentation materials from software programso Independently pursue special projects, including researching and creating briefing materials on new administrative and policy topics Qualificationso 4 years of directly related administrative and technical experienceo Active Secret clearanceo College Diplomao Proficiency in E2 Travel Systems, MS Office Suite, Teams, Sharepoint, Power Automate, WebEx, OneNote, OneDrive, and all video conferencing platformso Knowledge of office management systems and procedureso Excellent time management skills and ability to multi-task and prioritize work in a fast-paced office environmento Experience working on program and/or policy issueso Excellent customer service skillso Attention to detail and problem-solving skillso Excellent written and verbal communication skillso Strong organizational and planning skills Recommended Skills Administration Attention To Detail Automation Cisco Web Ex Consulting Customer Service Apply to this job.
Think you're the perfect candidate? Apply on company site Estimated Salary: $20 to $28 per hour based on qualifications.
Think you're the perfect candidate? Apply on company site Estimated Salary: $20 to $28 per hour based on qualifications.
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